*Job description*
*Mission*
The Hawaii Agriculture Research Center (HARC) supports a viable agricultural sector by researching and applying relevant science and technology to achieve practical solutions and identify new agricultural opportunities.
*About Us:*
Hawaii Agriculture Research Center is a private non-profit agricultural research organization.
Serving Hawaii's agricultural sector for more than 125 years, HARC is committed to crop improvement through research and technology transfer.
In addition to a state-of-the-art laboratory, the organization manages two ecologically distinct experimental research farms located on the island of Oahu in Hawaii.
*Job Overview:*
As an Administrative Assistant, you will be providing administrative services forHawaii Agriculture Research Center (HARC) and support as necessary to three HARC subsidiaries; Kunia Village Title Holding Corporation (KVTHC), Kunia Village Development Corporation (KVDC), and Hawaii Foundation for Agriculture Research (HFAR).
This position includes secretarial, clerical, and mailing duties to ensure timely and accurate work which follows the established policies and practices of HARC, KVTHC, KVDC & HFAR.
*Key Responsibilities:*
- Schedule board meetings for all related non-profit organizations: HARC, KVTHC, KVDC, HFAR.
- Prepare and distribute multiple board meeting agendas
- Record, prepare, distribute, and file multiple board meeting minutes
- Schedule all sub-committee and special meetings.
Prepare and distribute agendas and meeting minutes.
- Perform clerical duties such as answering phone calls, responding to emails, collecting & distributing mail, and organizing files
- File and organize historical company documents
- Type and proofread documents, reports, and correspondence
-Submit grant proposals for staff
- Support staff with meeting grant reporting deadlines
- Make travel arrangements (air, car, hotel)
- Assist with office management tasks such as ordering office supplies and coordinating adhoc meetings
- Provide administrative support to staff and various subsidiaries within the organization
- Greet and assist visitors in a professional and friendly manner
- Schedule appointments and manage calendars
- Handle sensitive and confidential information with discretion
-Other adhoc duties as requested
*Required Qualifications:*
We are seeking an individual with experience as an Administrative Assistant, specifically with experience in board meeting management/record taking and file organization skills.
Please do not apply if your experience is not applicable.
- Administrative assistance experience
- Scheduling board meetings & preparing meeting agendas
- Record, prepare, distribute, and file board meeting minutes
- Office management experience
- Attention to detail
- Able to organize and prioritize multiple tasks
- Proficient in clerical tasks and business office procedures
- Proficient use of a PC and software (Microsoft Word and Excel)
- Ability to work independently
- Knowledge of office management practices and procedures
- Previous experience in a business office environment
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- High school diploma
*Start Date*: Immediately
Job Type: Full-time
Salary: Starting at $45,000/year
Expected hours: 40 per week
Work Location: In person Responsibilities
Job Type: Full-time
Pay: $45,000.
00 - $50,000.
00 per year
Benefits:
* 401(k)
* Dental insurance
* Flexible spending account
* Health insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Ability to Relocate:
* Kunia, HI 96759: Relocate before starting work (Required)
Work Location: In person
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