Looking for a part-time Administrative Assistant who provides professional administrative and clerical support in Operations and Administrative activities by working well in a team environment, is highly self-motivated, and able to efficiently multi-task to ensure timely completion of job duties.
Department: General and Administrative
Schedule: Monday-Friday; 10:00am-4:00pm; Non-Exempt, Part-Time
Overtime: Occasional
Essential Duties:
• Professionally manage company telephone switchboard; incoming office visitors; all company mail (received and sent); and all requests, issues, and inquiries received from email, in person, or through the various Company web portals, requesting assistance as necessary.
• Complete preventive maintenance requirements, calling for repairs, maintain equipment inventories.
• Support, manage, and maintain records for the department: vendor insurance certificates, including securing updated policy information and following up and tracking; accurate cost tracking and processing of invoices; and storage supply inventory.
• Assist the HR Manager with completing various tasks in the recruitment and onboarding processes.
• Exercise a high degree of confidentiality with employee personnel information.
• Record and track employee attendance.
• Perform regular and thorough file audits.
• Prepare paperwork for human resources policies and procedures, including distribution and proactive follow up, collection, and tracking.
• Compile and prepare annual compliance reporting to include the following: Vets 4212 and EEO 1/EEOC.
• Coordinate activities/programs to include Company Christmas party; Annual Safe Driver Awards/T-shirts; Annual Company Breakfast Meeting; Christmas cards and cookies; Turkey, ham, and corn award recipients; Aloha United Way; and Company community events.
• Maintain Driver Files and ensure all driver requirements are met by: Monitoring Driver CDL expiration dates; licenses, medical certificates, driver history records and TWIC; schedule driver physical appointments; issue and activate driver cellphones and perform troubleshooting; and cell phone setup, troubleshooting, billing, and employee usage.
• Make post office runs and other errands as needed for the company or management.
• Always think and work safely to prevent work injuries accidents and property damage.
Comply with all company safety rules, including reporting unsafe acts, unsafe conditions, illnesses and injuries to supervisor or manager and actively participate in identifying ways to make our company a safer place to work.
Qualifications: Required (R) or Preferred (P)
-Minimum 2 years related business experience: (P)
-High school diploma or equivalent: (R)
-Post secondary education or degree: (P)
-Fluency in English (oral and written): (R)
-Effective oral and written communication: (R)
-Strong customer service and interpersonal skills: (R)
-PC skills including Microsoft Outlook, Word, and Excel: (R)
-Database knowledge: (P)
-Valid Driver's License with clean driving record: (R)
-Excellent time management skills and ability to prioritize work to ensure job duties are completed efficiently: (P)
-Type 45+ wpm: (R)
-Possess a professional, welcoming, and positive attitude: (P)
-Excellent attendance and dependability: (P)
-Works well in a team environment: (P)
-Completes assigned job duties with a high degree of initiative and self-motivation: (P)
-Ability to proactively identify problems, brainstorm and analyze answers, and implement the best solution: (P)
Applications are also available Monday through Friday from 8:00am to 4:30pm at either our Honolulu Office located on 664 Kakoi Street or at our Waipio Office located at 94-360 Ukee Street.
Applicants may also reply to this posting with a copy of their resume and contact information or go to our website (https://www.
pacifictransfer.
com/jobs) for more detailed information on this job and to download an employment application.
Completed applications can be emailed to jobs@pacifictransfer.
com or brought into one of our offices listed above.
Join a professional team at one the largest trucking companies in Hawaii! Family owned and locally run since 1978, Pacific Transfer has been serving Hawai’i as one of the largest and leading trucking companies providing our community with professional ground transportation.
We believe in delivering safe and efficient transportation focusing on our customers’ needs.
EOE/M/F/Vet/Disabled/Drug Free Workplace
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