Grants Systems Administrator

The Grants Systems Administrator, under the direction of the Grants Manager (“Manager”), is expected to manage and maintain the assigned grants system(s) including: system functionality and maintenance (e.
g.
, identify, design, implementation, training, performance, contract and contractor management, documentation); development and implementation of data collection, storage, maintenance and management processes; development and implementation of system utilization processes (e.
g.
, system access, security, user management, help desk, training, request management and completion); and community engagement (e.
g.
, projects, collaborations, presentations); ensuring the long term, strategic value of the grants function managed system(s).
*ESSENTIAL FUNCTIONS and RESPONSIBILITIES* 1.
System(s) Functionality and Maintenance a.
Identifies, designs, implements and maintains necessary system functionality(ies).
b.
Manages and adjusts, as needed, system functionality for optimal system performance.
c.
Manages contract(s) and contractor(s) as needed.
d.
Documents and updates design, operations and maintenance information and activities, consistent with organization system documentation format.
e.
Works with organization information technology staff to ensure system(s) are supported, protected and optimized ensuring the long term, strategic value of the grants function managed system(s).
f.
Trains (e.
g.
, information technology, end users) on system(s) functionality and related maintenance activities.
g.
Develops and implements related policies and procedures to guide all aspects of database operations and management.
h.
Maintains and updates knowledge and skills needed to continue long term, strategic value of the grants function managed system(s).
2.
Data Collection, Storage, Maintenance and Management a.
Identifies, designs, implements and maintains necessary data collection, storage, maintenance and management processes.
b.
Identifies, negotiates various methods (e.
g.
, acquisition, subscription), as needed and directed.
c.
Compiles and analyzes existing data, historical records and documents, publications, and presentations.
d.
Produces related outputs of compilation and analysis activities (e.
g.
, reports, analysis).
e.
Curates, maintains, and manages data (e.
g.
, applications, grantee submissions) collections for use in web applications, projects, and ad hoc requests, special assignments, etc.
f.
Designs and develops new database products and/or functionality (e.
g.
grantor reports, grantee inputs, interfaces to financial services, connection with other databases) as needed or directed.
g.
Analyzes and prepares metadata, and prepares reports, documents and bulletins on data procurement and database usage as directed.
3.
System Utilization a.
Develops and implements systems utilization processes (e.
g.
, system access, security, user management, help desk, training, request management and completion).
b.
Conducts comparative and/or statistical analysis of existing data elements to address new questions, as needed and directed.
c.
Prepares, compiles, extracts and analyzes data, and develops reports on findings as needed and directed.
d.
Adheres to and enables effective implementation with all policies, processes, and procedures of the grants program.
4.
Community Engagement a.
Participates in community engagement opportunities (e.
g.
, projects, collaborations, presentations, webinars) to share information and function of the data system(s), in collaboration with internal and community stakeholders.
b.
Provides specialized technical assistance, training, information services, including presentations, trainings, and consultation as directed for the databases, including management and/or operations of knowledge and/or service centers.
c.
Ensures that dissemination, presentation, and/or publication of grants information and reports are aligned to internal and industry standards, including those for web-based publication.
5.
General Administration a.
Collaborates with the Manager to develop and manage the budgets associated with the databases and operations of knowledge and/or service centers, as needed or directed.
b.
Reviews Requests for Proposals (RFP) and Professional Service applications to secure grants and data management resources under the direction of the Manager.
c.
Participates in the implementation of OHA’s Strategic Plan tactical and operational activities, including, program work plans, operational budgets, programs and policies as directed.
d.
Prepares presentations for the Manager, Chief Financial Officer (“CFO”), the Chief Executive Officer (“CEO”) and/or the organization, as directed.
e.
Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in grants and contract or grant monitoring matters.
6.
Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, CFO and/or the CEO.
7.
Regular attendance on a daily basis is required for this position.
*MINIMUM QUALIFICATIONS * *Education, Training and/or Experience* 1.
Graduation from an accredited college or university with a bachelor’s degree in accounting, business, information systems, data science, computer science, demography, public policy, social sciences, social work, economics, health, education, archival studies, library science, Hawaiian culture, Hawaiian history, planning, archeology, geography, Geographic Information Systems, urban planning, statistics.
2.
Three (3) years of general experience that demonstrates possession of the ability to conduct data analysis, assess, manage and execute project budget, activities and deliverables, prepare presentations, trainings and promotional material, write reports, organize work, express ideas orally and in writing.
• A Master’s degree may be substituted for general experience.
Job Type: Full-time Pay: $50,016.
00 - $61,416.
00 per year Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person