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Posted : Thursday, September 07, 2023 07:25 AM
JOB
Title: Administrative Support (Operations Coordinator)Position Number: 0097111Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Maui CountyLocation: Ho'olehua, Moloka'i Date Posted: 12/19/2023Closing Date: 01/04/2024Band: AMinimum Monthly Salary: Salary Schedules and Placement InformationFull Time/Part Time: Full-TimeMonth: 11-monthTemporary/Permanent: PermanentDuties and Responsibilities*Works under the direction of the Maui County Administrator to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Maui Office and a wide range of programmatic and grant-funded projects to ensure smooth operations of the research stations (Kula, Ag Park, Haleakala and Kahului).
Provide office staff support for Maui County staff, faculty and County Administrator.
Responsible for assisting in the preparation and processing of all fiscal transactions, and addressing issues with requisitioner(s) and/or appropriate persons, including grant-related fiscal reporting.
Provide staff support in procurement including review and approval of requisitions, AIM requests, Superquotes, Certificates of Insurance, purchase orders, travel requests & completions, departmental checks and Pcard transactions, and others as needed, in accordance with Federal, State and UH policies and procedures.
*Reviews and ensures the appropriateness and correctness of travel documents and processes for payment.
*Assists with faculty project account balances using the financial systems, upon request.
Assists in ensuring that all department and program goods and services are purchased in compliance with Federal, State and University guidelines and procedures.
Holds a department P-card to assist in departmental purchases.
*Maintains and assists with documentation on Maui County policies and procedures.
*Assists with the design and maintenance of the departmental website and other publicity materials.
*Serves as a liaison with CTAHR Human Resources and Fiscal Office, RCUH, and other various departments throughout the University.
Assists in the maintenance and inventory of equipment and/or supplies in the Maui offices.
Other duties as assigned.
* Denotes essential functionsMinimum QualificationsPossession of a baccalaureate degree in business, liberal arts, communications, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business; or equivalent education/training or experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of business demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
Supplemental Minimum QualificationsAbility to maintain standard office equipment.
Desirable QualificationsExperience in both academic and fiscal policies and procedures at the university level.
Functional knowledge of university and extramural funding policies and procedures.
To Apply: Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire).
Failure to submit all required documents shall deem an application to be incomplete.
Incomplete applications will not be considered Inquiries: Cynthia Reeves, reevesc@hawaii.
edu EXAMPLE OF DUTIES The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
For more information or inquiries regarding these policies, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.
hawaii.
edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.
As a result, external or non BU 08 applicants may not be considered for some APT vacancies.
BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).
Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.
Determination on requests for reasonable accommodation will be made on a case-by-case basis.
For further information, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/accommodation-request/
Provide office staff support for Maui County staff, faculty and County Administrator.
Responsible for assisting in the preparation and processing of all fiscal transactions, and addressing issues with requisitioner(s) and/or appropriate persons, including grant-related fiscal reporting.
Provide staff support in procurement including review and approval of requisitions, AIM requests, Superquotes, Certificates of Insurance, purchase orders, travel requests & completions, departmental checks and Pcard transactions, and others as needed, in accordance with Federal, State and UH policies and procedures.
*Reviews and ensures the appropriateness and correctness of travel documents and processes for payment.
*Assists with faculty project account balances using the financial systems, upon request.
Assists in ensuring that all department and program goods and services are purchased in compliance with Federal, State and University guidelines and procedures.
Holds a department P-card to assist in departmental purchases.
*Maintains and assists with documentation on Maui County policies and procedures.
*Assists with the design and maintenance of the departmental website and other publicity materials.
*Serves as a liaison with CTAHR Human Resources and Fiscal Office, RCUH, and other various departments throughout the University.
Assists in the maintenance and inventory of equipment and/or supplies in the Maui offices.
Other duties as assigned.
* Denotes essential functionsMinimum QualificationsPossession of a baccalaureate degree in business, liberal arts, communications, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business; or equivalent education/training or experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of business demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
Supplemental Minimum QualificationsAbility to maintain standard office equipment.
Desirable QualificationsExperience in both academic and fiscal policies and procedures at the university level.
Functional knowledge of university and extramural funding policies and procedures.
To Apply: Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire).
Failure to submit all required documents shall deem an application to be incomplete.
Incomplete applications will not be considered Inquiries: Cynthia Reeves, reevesc@hawaii.
edu EXAMPLE OF DUTIES The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
For more information or inquiries regarding these policies, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.
hawaii.
edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.
As a result, external or non BU 08 applicants may not be considered for some APT vacancies.
BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).
Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.
Determination on requests for reasonable accommodation will be made on a case-by-case basis.
For further information, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/accommodation-request/
• Phone : NA
• Location : Honolulu, HI
• Post ID: 9023989279
