Payroll Manager

JOB Job Summary: Under the guidance of the Controller, the Payroll Manager is responsible for providing the management of payroll services for HPU’s divisions, supervising staff, and leading payroll activities with various HPU and state entities.
This position maintains related payroll and accounting records requiring specialized calculations, reconciliations, and correcting and adjusting entries.
The Payroll Manager will design and maintain internal control for all payroll processing, reporting, and records in regards to the automated payroll processing in ERP HR/Payroll system.
This position prepares tax withholdings and filings related to payroll, is the primary contact for the audit of payroll records, and assists with other special projects, as assigned.
Qualifications: Minimum Qualifications: Bachelor’s Degree in Accounting, Business Management, Human Resources or other business-related field.
In lieu of a Bachelor’s Degree, an Associate’s Degree in these fields with at least five (5) years of related payroll/HRIS experience and general ledger (GL) accounting interaction in private accounting, preferably with not-for profit organizations, will be considered.
Five (5) years of experience with computerized ERP HR/Payroll system; ability to troubleshoot ERP HR/Payroll system issues.
Intermediate understanding and proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to effectively prioritize and execute tasks in a fast paced and rapidly changing environment.
Demonstrated ability to communicate effectively in written and oral forms with executive, senior management, faculty, staff, managers, technical staff, and external auditors and attorneys.
Desired Qualifications: American Payroll Association Certified Payroll Professional (CPP) or other related professional certification.
Ellucian (Banner) Software experience.
Two (2) years of supervisory/management experience.
Ability to develop Ad Hoc Reports for payroll management and monitoring.
Higher education experience.
Other Qualifications: Report to work obligations to support the department and may require work during HPU’s winter break, if necessary.
Must meet training and background check qualifications and comply with the Minors on Campus policy.
Able to work all shifts and extended hours.
Upon hire, candidate must have reliable transportation to all HPU worksites and other locations as required by the position.
Key Responsibilities: 1.
Payroll Management – 65%Provide leadership and oversight of payroll services for HPU by managing all aspects of payroll services to ensure timely and accurate payment of salaries and benefits for all employees.
Interpret and ensure compliance with federal and state regulations, policies, and procedures, which includes applicable tax withholdings and filings.
Develop and maintain an adequate and effective internal control system for payroll activities.
Ensure data integrity within a complex relational database and ensure confidentiality of data.
Oversee the reconciliation of payroll including data on optional retirement plans, federal social security services, state tax services, insurance entities, savings plans, W-2 forms, garnishments, miscellaneous withholdings, and international compliance.
Continually evaluate the effectiveness of the overall payroll process and make recommendations to continually strive for increased efficiency and accuracy.
Seek efficient methods of utilizing banking and payroll software for disbursement transactions.
Research and propose accounting treatment for unique items and or transactions that may occur from time to time outside of the normal course of business.
Design, improve and implement systems for efficient payroll reporting processes.
Provide internal management reports and Ad Hoc compensation analysis as requested.
Provide data for footnotes to financial statements, and oversee and review preparation of audit work papers or testing selections relating to payroll and retirement plans.
Coordinate with other University departments and third parties on audit matters as necessary.
Liaison with the University auditors, tax preparers, and granting agencies.
In conjunction with Assistant Controller-Tax & Compliance, research, understand, interpret, and apply laws, regulations, and procedures concerning payroll and taxation issues; acts as a resource for the Business Office and other departments at HPU on payroll tax issues.
2.
Staff Management – 15%Recruit, orient, manage, and develop staff under supervision.
Provide coaching and perform evaluations of assigned staff.
Train, assist, and provide Ellucian (Banner) assistance as required.
Oversee daily payroll assignments performed by staff and review and guide special projects as required.
3.
Business Office Support – 10%Jointly work with other Business Office managers and staff to analyze and resolve complex or difficult problems related to payroll.
Recommend and implement changes to payroll-related policies, procedures, and/or forms to Management as needed.
Ensure all functions and processes are documented to ensure business continuity and consistency in practices.
Participate in Ellucian (Banner) Finance module software testing, evaluation, and process improvements.
4.
Special Projects/Recurring or Seasonal Assignments – 5%Actively participates as an effective member of HPU team in assigned duties, accepting additional assignments, or reassignments to accomplish special ad hoc projects, such as Form 990 preparation, EADA compensation, NCAA compensation, etc.
Serves on Retirement Plan Committee (RPC).
Leads or individually completes special projects in the Payroll Department or as part of the University community as assigned by the CFO and/or Controller.
Provides financial information for budget preparation to University departments.
5.
Other Duties as Assigned – 5%Performs other duties as assigned by the CFO and/or Controller.
This description is not designed to list all activities, duties or responsibilities which may be required for this job.
Other duties, responsibilities and activities may be assigned at any time.
Hawai'i Pacific University is an Equal Opportunity Employer committed to fostering a diverse, equitable environment in which faculty and staff can excel irrespective of race, color, national origin, sex, disability, age, genetic information, sexual orientation, gender identity/expression, marital status, or any other protected class covered by state and federal law.
Hawai'i Pacific University encourages applications from veterans and individuals with disabilities.
A pre-employment background investigation is performed on candidates selected for employment.