Business Manager

*Job Title:* Business Manager *Reports to:* HomeAid Hawaii CEO/Executive Director *Education:* Bachelor’s degree in accounting, Finance, or a minimum of 4 years working professionally in an accounting or finance role *Experience: *Senior-Level Employee *Salary:* $90,000 - $100,000 *Position:* Exempt, full time *Schedule:* Full time, occasional evening & weekends may be required *Location:* State of Hawaii, in-office in Oahu (Dole Cannery) *About HomeAid Hawaii:* We are a nonprofit developer focused exclusively on building housing solutions for homeless and at-risk populations.
Our value engineering through deeply discounted supplies and materials, and pro bono labor makes us a leader in paving the path for Kauhale and alternative housing developments.
Our mission is to help people experiencing homelessness, or who are at risk, build new lives through construction, community engagement, and education.
Our vision is that every resident has a safe and dignified home to grow and thrive in Hawaii.
*Job Description:* The Business Manager will provide overall direction and guidance for the organization’s internal operations, financial infrastructure, human resources, and contract compliance.
This position provides financial oversight and contributes to the organization's strategic growth.
The Business Manager will serve as a key member of the leadership team to optimize financial and operational performance through the development and implementation, as well as ongoing evaluation of organizational strategies, policies, and procedures.
*Competencies/Skills required:* * Accountability and responsiveness * Attentive to detail * Clear oral and written communication * Motivated and energetic, willing to actively contribute to the growth of a dynamic organization.
* Proactive and a problem solver * Ability to synthesize complex information and think strategically to solve problems.
* Ability to prioritize, manage competing projects, and meet various deadlines.
* Ability to work independently and exercise sound judgement with minimal supervision.
* Strong fiscal management skills (i.
e.
budgeting, accounting, forecasting, financial planning, and reporting) * Passionate about affordable housing development and dedicated to creating housing solutions for individuals and families experiencing housing instability, demonstrating empathy and unwavering commitment.
* Strong business acumen with expertise overseeing finance, human resources, information technology, and other core functions.
*Supervision/Evaluations* * Administrative Coordinator * External Consultant(s) * Intern(s) (when applicable) * Volunteers (when applicable) *Duties & Responsibilities:* * Financial Management * Annual budget development and forecasting.
* Assisting in the development and implementation of financial management, budget, and accounting policies, procedures, and goals.
* Recording, organizing, and summarizing all financial transactions via general ledger accounting.
* Analyzing budget to actual variances, providing explanations.
* Conducting accurate and timely monthly book closures.
* Managing billing, accounts receivable, and accounts payable.
* Monitoring and reporting on 1099 contractors, as well as preparing 1099 forms.
* Managing annual audit and tax preparations.
* Maintaining depreciation, cost, and property records.
* Overseeing investment records, reconciliation, donations, and endowment tracking.
* Maintaining insurance amortization and coverage verification.
* Making timely payments for debt, taxes, insurance.
* Providing budget preparation support for grant applications and fundraising events.
* Preparing monthly financial reports for the management team and board leadership.
* Oversee banking relationships and cash balances, investment accounts, as well as debt reporting.
* Compliance & Reporting * Ensures compliance with local, state, and federal regulations.
* Responsible for oversight, organization of, and compliance with all contracts and grants.
* Coordinates the submission of invoices and reporting for all contracts and grants, which includes project management for collecting all required invoices and program reports as per the contract/grant agreement.
* Serves as the organization's primary contact for all grants and contracts.
* Manages contract renewals.
* Ensure HomeAid Hawaii completes all annual business and tax filings.
* Human Resources * Managing the recruitment and staffing process for open positions in the organization.
* Ensuring adherence to HR policies and procedures.
* Serving as the liaison with payroll, benefits, and tax processing providers.
* Maintaining benefit plans, including health and retirement plans.
* Providing oversight for annual employee performance reviews.
* Responsible for employee relations, including professional development, and mediating.
and resolving conflicts and disputes within the organization.
* Other * Manages Consultants and Vendors.
* Attends Board and committee meetings.
* Prepares agenda and minutes for all Finance committee meetings.
* Participates in networking functions when necessary.
* Attends staff meetings.
* Enhances job performance by attending seminars, conferences, trainings, and reviewing professional publications that ensures advancement of personal and professional development.
* Other duties, as assigned.
*Job Qualifications:* * Bachelor’s degree in accounting, Finance, or a minimum of 4 years working professionally in an accounting or finance role * CPA, MBA or other advanced credentials preferred.
* Minimum of 5 years of professional work experience * Nonprofit accounting experience required.
* Experience preparing financial statements in accordance with GAAP.
* Experience with construction project accounting strongly preferred.
* Excellent organizational skills: ability to self-start, multi-task; and take direction from multiple sources.
* Ability to prioritize, project manage multiple, competing priorities with many variables in a deadline-driven setting.
* Ability to adapt or modify processes in response to changing circumstances.
* Working knowledge of MS Excel, Word, Outlook, PowerPoint, Office 365, and MS Project in a PC environment * Proficient with data entry and knowledge of database maintenance (Salesforce and Smartsheets).
* Experience and ability to lead and train staff.
* Maintain valid Driver License and State-mandated Auto Insurance.
* Must be willing to travel inter-island, as needed.
* All candidates must pass a background check before hire.
*Physical Requirement:* * Ability to sit at a desk and use a computer for extended periods of time.
* Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
* Ability to operate general office equipment such as computer, printer, photocopier, scanner, phone system, postage meter, etc.
* Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
* Visual acuity to read printed and electronic documents and computer screens.
* Ability to communicate verbally and in writing.
* Hearing and speaking abilities for in-person, phone, and video conversations.
*Benefits:* * Employer paid Medical, Dental, Vision with discounted group options for family members.
* Nine (9) paid annual holidays.
* Paid time off following a 90-day probation period: sixteen (16) paid days per twelve (12) months.
* 401k Retirement Plan with discretionary employer match * Flex spending plan * Paid training courses related to industry skill-building.
Job Type: Full-time Pay: $90,000.
00 - $100,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Professional development assistance * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person