Posted : Tuesday, October 03, 2023 04:46 PM
JOB
Title: Operations Manager (Institutional/Policy Analyst)Position Number: 0096694THiring Unit: VP Research and Innovation, Office of Strategic Health Initiatives (OSHI)Location: Manoa CampusDate Posted: December 14, 2023Closing Date: December 29, 2023Band: BSalary : salary schedules and placement informationAdditional Salary Information: Commensurate with education and experience.
Full Time/Part Time: Full TimeTemporary/Permanent: Temporary- Not to Exceed: June 30, 2024 Other Conditions: This position is pending position clearance.
We are temporarily located at the Manoa Innovation Center.
Position is annually renewable every July 1 contingent on performance and availability of funds.
This is not a remote position.
Duties and Responsibilities (NOTE: ** denotes Essential Functions)**Assists the Director of the Office of Strategic Health Initiatives with developing, supporting, analyzing, and executing strategic policy and program planning for the UH System and OSHI initiatives.
Consults and collaborates with various local, state, and national policymakers on these initiatives.
**In consultation with the Director, advances federal health priorities, including appropriations and budget requests, legislative and budget proposals, and administrative actions, on behalf of the UH System's programs and initiatives.
**Writes, researches, and provides complex analysis for policy issues, background and issue papers, proposals, recommendations, and funding opportunities for health sciences initiatives and programs.
**Independently performs programmatic and project administration activities which may include reviewing program budgets for accuracy and completeness, scheduling and/or coordinating site visits and meetings, managing travel, preparing presentations, and preparing documents for dissemination.
**Communicates information on program activities to internal and external partners and constituents in a logical, methodical, and organized manner.
**Supports leadership and staff management of office initiatives.
** Independently performs project administration activities which are of substantial scope, difficulty or complexity.
** Manages database of OSHI projects, activities, and contacts.
Collects data and manages filing and documentation systems.
** Oversees the preparation of system design and program planning, establishes program goals and time-lines, and monitors program budget and purchases.
** Prepares timely reports to funding agencies, including collating progress reports from sub-programsand contractors, writing summary narratives, and presenting status briefings.
** Establishes and maintains collaborative ties with organizations and facilitates communications among allproject participants.
** Plans, coordinates, and attends meetings and conferences or other activities in support of OSHI.
Performs other duties as assignedMinimum QualificationsPossession of a baccalaureate degree in a field related to Health Sciences, Political Sciences, Business or related field, and 3 years of progressively responsible professional experience in health policy initiatives, federal appropriations, federal policymaking, and health science initiatives; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices, and techniques in the area of federal appropriations and health science policy as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with federal appropriations and health science policy.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may occur in the appropriations process.
Knowledge of health science policy with respect to issues specifically related to Native Hawaiians and underrepresented minorities in Hawaii.
Experience and flexibility to work in startup projects.
Ability to lead and manage operations of a growing office and establish and maintain effective working relationships with internal organizations, groups/teams and leaders, and individuals.
Ability to communicate effectively, in writing and orally, in an understandable, non-technical manner, with internal and external constituencies.
Ability to handle sensitive situations and manage conflict effectively.
Demonstrated ability to apply conceptual and analytical skills, including ability to identify problems, develop solutions, and execute corrective actions, either in cooperation with others or independently.
Demonstrated understanding of organizational process and ability to implement processes to improve efficiency and gain organizational acceptance through basic change management skills.
Knowledge of federal grant programs and funding sources in support of community programs.
Possession of a valid driver's license.
Ability to travel for the purpose of attending meetings, training, and other activities in support of the Office.
Desirable QualificationsExperience working with federal policymaking specifically related to higher education systems.
Familiarity with the University of Hawaii system.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents.
Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.
) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.
Inquiries: OVPRI Human Resources; 808/956-8166; research@hawaii.
edu EXAMPLE OF DUTIES The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
For more information or inquiries regarding these policies, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.
hawaii.
edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.
As a result, external or non BU 08 applicants may not be considered for some APT vacancies.
BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).
Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.
Determination on requests for reasonable accommodation will be made on a case-by-case basis.
For further information, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/accommodation-request/
Full Time/Part Time: Full TimeTemporary/Permanent: Temporary- Not to Exceed: June 30, 2024 Other Conditions: This position is pending position clearance.
We are temporarily located at the Manoa Innovation Center.
Position is annually renewable every July 1 contingent on performance and availability of funds.
This is not a remote position.
Duties and Responsibilities (NOTE: ** denotes Essential Functions)**Assists the Director of the Office of Strategic Health Initiatives with developing, supporting, analyzing, and executing strategic policy and program planning for the UH System and OSHI initiatives.
Consults and collaborates with various local, state, and national policymakers on these initiatives.
**In consultation with the Director, advances federal health priorities, including appropriations and budget requests, legislative and budget proposals, and administrative actions, on behalf of the UH System's programs and initiatives.
**Writes, researches, and provides complex analysis for policy issues, background and issue papers, proposals, recommendations, and funding opportunities for health sciences initiatives and programs.
**Independently performs programmatic and project administration activities which may include reviewing program budgets for accuracy and completeness, scheduling and/or coordinating site visits and meetings, managing travel, preparing presentations, and preparing documents for dissemination.
**Communicates information on program activities to internal and external partners and constituents in a logical, methodical, and organized manner.
**Supports leadership and staff management of office initiatives.
** Independently performs project administration activities which are of substantial scope, difficulty or complexity.
** Manages database of OSHI projects, activities, and contacts.
Collects data and manages filing and documentation systems.
** Oversees the preparation of system design and program planning, establishes program goals and time-lines, and monitors program budget and purchases.
** Prepares timely reports to funding agencies, including collating progress reports from sub-programsand contractors, writing summary narratives, and presenting status briefings.
** Establishes and maintains collaborative ties with organizations and facilitates communications among allproject participants.
** Plans, coordinates, and attends meetings and conferences or other activities in support of OSHI.
Performs other duties as assignedMinimum QualificationsPossession of a baccalaureate degree in a field related to Health Sciences, Political Sciences, Business or related field, and 3 years of progressively responsible professional experience in health policy initiatives, federal appropriations, federal policymaking, and health science initiatives; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices, and techniques in the area of federal appropriations and health science policy as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with federal appropriations and health science policy.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may occur in the appropriations process.
Knowledge of health science policy with respect to issues specifically related to Native Hawaiians and underrepresented minorities in Hawaii.
Experience and flexibility to work in startup projects.
Ability to lead and manage operations of a growing office and establish and maintain effective working relationships with internal organizations, groups/teams and leaders, and individuals.
Ability to communicate effectively, in writing and orally, in an understandable, non-technical manner, with internal and external constituencies.
Ability to handle sensitive situations and manage conflict effectively.
Demonstrated ability to apply conceptual and analytical skills, including ability to identify problems, develop solutions, and execute corrective actions, either in cooperation with others or independently.
Demonstrated understanding of organizational process and ability to implement processes to improve efficiency and gain organizational acceptance through basic change management skills.
Knowledge of federal grant programs and funding sources in support of community programs.
Possession of a valid driver's license.
Ability to travel for the purpose of attending meetings, training, and other activities in support of the Office.
Desirable QualificationsExperience working with federal policymaking specifically related to higher education systems.
Familiarity with the University of Hawaii system.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents.
Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.
) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.
Inquiries: OVPRI Human Resources; 808/956-8166; research@hawaii.
edu EXAMPLE OF DUTIES The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
For more information or inquiries regarding these policies, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.
hawaii.
edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.
As a result, external or non BU 08 applicants may not be considered for some APT vacancies.
BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).
Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.
Determination on requests for reasonable accommodation will be made on a case-by-case basis.
For further information, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/accommodation-request/
• Phone : (808) 956-8166
• Location : Honolulu, HI
• Post ID: 9023245979