Administrative Assistant

*General Purpose* Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
*Main Job Tasks and Responsibilities* * answer phones and transfer to the appropriate staff member * take and distribute accurate messages * greet public and clients and direct them to the correct staff member * coordinate messenger and courier service * receive, sort and distribute incoming mail * monitor incoming emails and answer or forward as required * prepare outgoing mail for distribution * fax, scan and copy documents * maintain office filing and storage systems * update and maintain databases such as mailing lists, contact lists and client information * retrieve information when requested * update and maintain internal staff contact list, type documents, reports and correspondence.
* organize travel arrangements for staff * co-ordinate and organize appointments and meetings * assist with event planning and implementation * monitor and maintain office supplies * ensure office equipment is properly maintained and serviced * perform work related errands as requested such as going to the post office and bank * keep office area clean and tidy *Key Competencies organization and planning skills* * work management and prioritizing skills * verbal and written communication skills * problem solving ability * attention to detail * accuracy * flexibility * reliability * teamwork *Hours:* 7:00 am - 4:00 pm, Monday through Friday.
1 Hour Lunch.
*Benefits:* Medical PTO (after 1 year).
Job Type: Full-time Pay: $16.
00 - $20.
00 per hour Benefits: * Health insurance * Paid time off Schedule: * 8 hour shift * Monday to Friday Education: * High school or equivalent (Preferred) Experience: * Administrative Assistants & Receptionists: 2 years (Preferred) * Customer service: 2 years (Preferred) Work Location: In person