Grants and Data Manager - Administration

Role: Grants and Data Manager Reports to: Chief Operations Officer Location: Honolulu Admin Based Office Hours: 40 hours a week Pay: $50-$57k annual salary starting based on experience About BGCH The mission of Boys & Girls Clubs of Hawaii is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.
The after-school hours have become a critical time for youth – a time when many children in our communities are left to fend for themselves without positive adult supervision.
We provide a safe place filled with hope and opportunity, ongoing relationships with caring adult mentors, and enriching programs.
Overview of the role The Grants and Data Manager has two major areas of responsibility: 1) Grants Management: To manage Boys & Girls Club of Hawaii’s (BGCH) portfolio of all grants received, including government grants, by overseeing the financial, reporting, outcome requirements, and record-keeping side of the grant-making process, working closely with finance staff, program staff, and senior leaders to ensure compliance with all conditions and deliverables of grants and accurate and timely financial and programmatic reporting.
2) Data Management: To advance BGCH’s efforts to become more data-driven in its approach to decision-making, program assessment, and identifying service delivery options through the development and management of data systems that capture, utilize, and interpret meaningful data.
Responsible for collection and analysis of data; establish and maintain a mechanism for collecting and gathering data to better assess the impact of interventions over time, and provide data needed for organizational and grant reporting.
Because the incumbent is a vital connector for the finance, development, and program staff, s/he must possess the ability to see and understand all points of view, must have robust collaboration and problem-solving skills, and must possess/develop knowledge of compliance issues as well as key best practices.
Who you are On your resume.
You have a Bachelor’s degree in business administration, youth development, sociology, education or related discipline with a strong background in data analysis and statistics preferred.
One to three years of experience, including working with and managing large databases.
Requires basic knowledge of both quantitative and qualitative data.
Advanced proficiency in Microsoft Excel required and superior ability to utilize full Microsoft Office Suite to manipulate and analyze data.
Needs little to no direction to get things done.
The position requires a highly organized, detail-oriented person comfortable with developing dashboards and displaying data relevant to a wide-range of users and audiences utilizing both quantitative and qualitative analysis.
Manages projects and deadlines and works with others to ensure timely completion.
Quick to recognize challenges; responds soon after with possible solutions.
Embraces lessons learned from problem solving and thinks systemically and holistically.
Is open to change; enjoys the challenge of unfamiliar work.
Pays attention to, and cares about, detail, while utilizing critical thinking and asking deliberative, reflective questions.
Shifts gears with ease.
Can act without having all the information at hand.
Manage multiple tasks and to develop solutions to problems with limited supervision.
Is open to suggestions and experimentation.
Consistently prioritizes BGCH data integrity.
Able to balance conflicting demands.
Demonstrates tact and confidentiality in gathering information; being alert to concerns and escalation of issues as warranted.
Translates and breaks down complex ideas and concepts into understandable, actionable content.
Provide excellent customer services skills; accuracy and attention to detail; and good written, verbal and interpersonal communication skills.
Display essential skills for successful communications including speaking to groups, funders, and club employees over the phone.
Strong contributor in team environments What you’ll do Grant Management (Duties include but are not limited to): Serve as resident expert on grant compliance and interpretation and all applicable regulations, policies, and procedures.
Interpret applicable regulations and translate into operational policies and procedures as required.
Provide ongoing training to staff as it relates to grants administration and organizational policies and procedures as required.
Provide data for reports, and ensure financial and programmatic reporting deadlines are met.
Work in partnership with the finance function to manage the invoicing and tracking of expenses for BGCH’s grants portfolio.
Design and execute grant monitoring and reporting processes, including identifying and discussing implications of non-compliance and providing technical assistance and training as needed.
Serve as administrator (in communication with grant writer) for grants management system.
Maintain records of database set-up and any reporting requirements.
Conduct periodic evaluations to re-assess and re-evaluate internal reporting practices.
Data Management (Duties include but are not limited to): Managing the ongoing process of data collection, data entry, and analysis.
Provides information and analysis for the purposes of program development, policy advocacy, and strategic leadership.
Recognizes patterns and trends and translates them into powerful stories to supplement grants and development materials.
Mines data from National Youth Outcomes Initiative, Key Performance Indicators, attendance data, and other sources (internal and external).
Verifies the accuracy and validity of data entered in databases.
Help ensure data integrity; research and recommend changes to improve data quality.
Provide database/data entry/reporting training to staff as needed.
Produces charts and graphs summarizing data for reports and presentations.
Work closely with Director of Operations, Executive Team and Club management and staff to identify program deliverables / scope of work and train clubhouse staff to enter related data into database system.
Create, test and train data work flow charts to assist staff in understanding processes.
Actively participate in organizational planning processes to understand organizational and programmatic goals, data points required to determine goal attainment, how the data will be collected and tracked, who is responsible for tracking data, and what reports must be delivered and when.
To ensure consistency of data, coordinate with teams and communicate what they should be reporting on and when.
Help ensure timeliness of all data entry.
Ensure data entry deadlines are met and communicate potential for missed deadlines or missing data to applicable leadership.
Serve as administrator for program database.
Maintains the structure and content of data for the organization including data fidelity and maintaining databases such as Grant hub, KidTrax, etc.
Produces monthly, quarterly, semi-annual and annual grant reports as needed.
Oversees quarterly and annual outcome monitoring surveys and analysis.
Physical and Mental Requirements: Ability to carry out detailed and complex instructions; ability to BGCH with coworkers and public by telephone and in person as a member of a team to provide services to external and internal customers; ability to perform a variety of duties and prioritize tasks to meet organizational needs.
Ability to clearly and concisely exchange ideas, information and guidance in person, by telephone, email, fax or correspondence.
Physical requirements include: sight, hearing, sitting for four or more hours a day, standing for one to two or more hours a day, stooping; skills essential for successful communications include speaking, writing and reading comprehension.
BGCH Benefits Discover why BGCH is the latest Best Place to Work in Hawaii: Lots of opportunities to grow! Community: work with inspiring and awesome co-workers.
This is rated as the #1 reason BGCH employees love working at BGCH! Purpose: An opportunity to make the world a better place for those youth who need us the most! 19 days of PTO (full time) plus your Birthday Holiday! We offer PTO for part-time team members too! Up to 17 Paid Holidays a year! 100% employer-paid medical, dental, and vision insurance (over 20 hours).
Discounts are offered for your family too (employee to pay).
Pension with an 8% match of your salary (after working a designated # of hours).
Free Life Insurance (over 30 hours a week).
Employee Assistance Program Pet Insurance Amazon Gift Card for your Anniversary! And a Starbucks Gift Card every year to buy a treat for your Birthday! BGCH Fun Days to be celebrated with your Club/department! BGCH is committed to Investing in Your professional Development! BGCH Values To be a Part of BGCH culture, employees must be able to embrace and embody the following key values: Kindness and Aloha Integrity and Trust Highest Potential Diversity, Equity, and Inclusion Growth Mindset.
You approach obstacles and challenges with Kindness and Aloha; this includes being patient and positive when working with others.
You make decisions and choices with Integrity in everything that you do (especially when no one is looking).
You work towards your own and your members’ Highest Potential at work.
This includes working with your supervisor and coworkers in a collaborative and constructive way.
A culture of Diversity, Equity, and Inclusion, is everyone's kuleana (responsibility).
In a diverse, equitable, and inclusive culture, everyone can be themselves and experience the full richness of the organization as no one feels the need to suppress who they are.
A Growth Mindset means embracing a mindset that encompasses innovation, creativity, learning, collaboration, and being open to new, uncomfortable ideas and opinions different than your own, if it means doing things more efficiently or better.
Your application We’re excited to hear from you! Fill out the application and upload your resume.
We would love to hear how you would be a great fit for the BGCH Team.
Equal Employment Opportunity Equal Employment Opportunity is at the foundation of the Boys & Girls Club of Hawaii philosophy and policies.
While there are laws governing the treatment of applicants and employees, BGCH is fully committed to following Equal Employment Opportunity because it is the right thing to do.
It is BGCH’s policy to employ qualified people without regard to race, color, religion, sex, including gender identity or expression, age, ancestry, national origin, citizenship, marital status, civil union status, disability, genetic information, sexual orientation, arrest or court record, credit history, veteran’s status, reproductive health decision, domestic violence, sexual violence or stalking victim status, reproductive health decision, or any other characteristic protected under federal or state law.
This policy applies to all aspects of employment including but not limited to, recruitment, hiring, placement, training, promotion, compensation, benefits, transfers, layoffs, recalls, leaves of absence, discipline, and termination.