COVID PROJECT MANAGER

Recruitment Information HWY-2024-EXEMPT-01 THIS POSTING WILL REMAIN OPEN FOR THREE (3) DAYS ONLY.
PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
NOTE: This position is Exempt from Civil Service and considered temporary in nature with a Not To Exceed (NTE) Date of: June 1, 2024.
Therefore, if you are appointed to this position, your employment will be considered "At Will", meaning that you may be discharged from your employment at the prerogative of your department head or designee at any time.
If you have any questions, please contact the Department of Transportation - Human Resources Office at (808) 587-2145 (Monday - Friday, 7:45 a.
m.
- 4:30 p.
m.
(HST) If you would like to submit any supporting documents to your application: Please submit your resume / transcripts to the following email address: Email to: DOT.
ADMIN.
RECRUITMENT@hawaii.
gov Duties Summary The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 and the Consolidated Appropriations Act, 2021 apportioned COVID relief funds to state Departments of Transportation (DOTs) to enable State DOTs to continue their core functions and deliver transportation projects with significant job creation potential and economic benefit.
COVID relief fund projects will consider Title 23 eligible system modernizations such as broadband, traffic signal upgrades, and preparations for Connected Autonomous Vehicles (CAVs) that can potentially position the State for economic recovery.
These COVID relief funds are meant to reduce the impact of highways revenue disruptions due to the COVID-19 pandemic, must be spent on Title 23 eligible activities, and must be obligated by September 2024.
The COVID Project Manager will be responsible for all phases of project management related to the COVID relief funds including, but not limited to: planning; feasibility/due diligence studies or assessments; coordination of consultant services such as appraisal, architectural and engineering design, land mapping and survey, construction management, conveyance of land titles; and, other related development duties.
The position reports directly to the Deputy Director of Highways to advise and assist on the administrative and fiscal management of the COVID relief funds in accordance with federal guidance.
A.
Project Assessment and Evaluation Identify projects that fit the eligibility requirements for COVID relief funds and coordinates assessment of the economic impact of these potential projects with stakeholders such as the Governor’s Office and the Department of Business, Economic Development, and Tourism.
Research, compile, and evaluate land use ordinances, state laws, general development plans, state plans, and other land uses when preparing proposals and recommendations for projects to be implemented using COVID relief funds.
Review and analyze relevant data, identify data gaps needed to prepare recommendations, and draw conclusions based on their analysis.
Prepare findings to support the obligation of COVID relief funds.
Conduct presentations on prospective projects, including feasibility and other findings, to the Deputy Director and other stakeholders; schedule and present development issues, proposed plans, and information before various audiences including community groups, other government agencies, and the general public to solicit participation in the development process.
Coordinate all project assessment and evaluation activities with the Deputy Director, Highways Administrator, and other appropriate parties as determined by the nature of the project.
B.
Project Planning and Management Plan and coordinate the procurement of studies including, but not limited to, developing marketing strategies, traffic studies, environmental assessments, structural soil studies, survey and topography; prepare leasing agreements with special conditions and use; serve as the project manager for assigned requests for proposals (RFP) and coordinate the advertisements for bids related to COVID relief funds; review and evaluate proposals and bids; recommend selection of consultants and contractors; meet with consultants and contractors to negotiate terms and conditions of agreements; and, administer assigned contracts.
Facilitate financial feasibility assessments including appraisals, financial analyses, cost estimates and pro-forma for development of projects considered for COVID relief funds.
Manage all phases of assigned projects: plan implementation, project coordination, scheduling, conduct of meetings, establishing and maintaining budgets, establishing and adhering to project timelines, establishing goals and project evaluation criteria, and preparation of reports to management.
Manage a team of consultants or assigned Departmental personnel to coordinate approvals needed from government and public stakeholders in accordance with federal, state, and county statutes.
C.
General Duties and Work Planning Develop quarterly and annual work plans setting forth objectives, work activities, schedules, priorities, major problems, and resources required; manage program priorities under established policies and procedures.
Direct and support personnel in carrying out approved work plans, preparing periodic and special reports, and reporting on status of projects.
Supervise and participate in developing legislative proposals, preparing testimony on proposed legislation, and reviewing and commenting on legislation passed; supervise and participate in developing or revising administrative rules; support the development of biennial and annual operating and capital improvement budgets for the Division, including the development of expenditure plans.
Coordinate work with the Deputy Director, Highways Administrator, and applicable branch managers such as Design, Traffic, Planning, Right-of-Way, and Support Services.
Prepare correspondence responding to inquiries related to COVID relief fund project development and marketing.
Develop internal work processes, practices, and forms.
D.
Other Related Duties Provide support to the Deputy Director, Highways Administrator, and applicable branch and district managers.
Perform other duties as assigned.
Minimum Qualification Requirements A.
Knowledge of: Employee must possess knowledge of principles and practices of evaluation techniques; budget formulation and execution; personnel, fiscal and purchasing management; office practices and procedure; principles and practices of supervision; general knowledge of governmental financing and capital improvement analysis.
B.
Skills/Abilities to: Employee must be able to: plan, organize, manage, and coordinate various administrative services, including financial planning and management; read and interpret statutes, administrative rules, technical manuals, instructions, policies, and procedures; apply principles and procedures of written materials to work processes; deal tactfully and effectively with people; manage time and resources appropriately to meet deadlines; maintain effective working relationships with internal and external parties; and employ clear and effective written and spoken communication.
C.
Education Employee must hold a bachelor’s degree from an accredited college or university in public administration, business administration, finance, accounting, economics, or a related field.
D.
Experience Four (4) years of responsible experience which demonstrates the ability to perform administrative assignments involving two or more functional areas such as budget formulation, fiscal management and financial planning, participation in the development of policies, management and execution of a major program or project, and contract procurement and administration.
Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.
If you require reasonable accommodation in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call the DOT Personnel Office at (808) 587-2145 for assistance.
ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Transportation will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you.
We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.
In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience.
It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency.
If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible.
In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.
For more information, please click: https://studentaid.
gov/manage-loans/forgiveness-cancellation CLICK (Download PDF reader)HERE (Download PDF reader) for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the DOT Personnel Office's Levels of Review.
EXEMPT BENEFITS This is a non-civil service position.
Benefit information will be provided at time of offer by the Department Personnel Officer or Director of the hiring department.
Listed below is a summary of the benefits the State offers to exempt employees, which is based on full-time employment.
Paid Holidays Eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation Eligible for 21 days per year.
Paid Sick Leave Eligible for 21 days per year.
Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank.
Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member.
Various leaves without pay may also be granted with full re-employment rights.
Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan.
For more information, visit the Employer Union Trust Fund website www.
eutf.
hawaii.
gov for coverage and options.
Group Life Insurance The State provides a free life insurance policy for eligible exempt employees.
Retirement Plan The State contributes to a retirement plan for eligible employees.
Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits.
To find out more about the options you have, go to https://ers.
ehawaii.
gov.
Premium Conversion Plan Participating exempt employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts Eligible exempt employees can reduce their federal and state income taxes and social security taxes by setting aside money from their paychecks to pay for eligible out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.
e.
eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.
) through pre-tax payroll deductions.
Deferred Compensation The State offers exempt employees a tax-deferred retirement savings program.
This program allows employees to build a retirement nest egg through voluntary, pre-tax payroll deductions.
A broad range of investment options are available to select from.
Temporary Disability Insurance Qualified exempt employees may be eligible to receive partial wage replacement, at no cost to the employee, for a disability caused by a non-work related injury or illness under this program.
Social Security As an employer, the State also contributes to an exempt employee's social security account.
Training & Continuing Education The State supports developmental activities related to an exempt employee's work.
In many departments there are numerous in-service training opportunities available.
Sabbatical leaves with pay are available for qualified employees.
Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Union & Collective Bargaining Exempt employees may have the right to join the union for collective bargaining with the State and employee representation depending on the status of the exempt position.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change.
Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt).
Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details.
Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
The State of Hawaii is an Equal Opportunity Employer Revised 01/13